Menu Path: None
To use Purchase Order Print, click the Print button in the ribbon in Purchase Order Maintenance.
Output the selected purchase order.
Use Purchase Order Print to display a purchase order, or output it to a file, printer, email address or contact.
Button |
Description |
Exit |
Click this button to close the Purchase Order Print window. |
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Click this button to output the purchase order. |
Field or Button |
Description |
Select one of the following output options:
Note The number of attachments is limited by the value entered in the Max.# of Email Attachments field in Purchasing Control Maintenance. If an attachment was copied to a purchase order from a product, the Allow Email check box must be selected for the attachment in Attachment Entry.
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Select this check box to specify the file name of the output purchase order. This check box is only available if you select the File radio button. |
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Output Directory |
Enter the location for the output purchase order, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Enter a location and file name for the output purchase order, or click the Lookup button to navigate to and select a location and file name. This field is only available if you select the Specify File Name check box. |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Enter a subject for the purchase order email. This field is only available if you select the Email radio button. If you leave this field blank, the subject is the purchase order title. |
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Enter a prefix for the purchase order file name. This field is only available if you select the Email radio button. |
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Select this check box if you want to include additional comments with the emailed purchase order. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button, and only enabled if you select the Run Now radio button. |
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Select this check box to include attachments when emailing, printing, or faxing a purchase order. Only attachments that are set up to be emailed, printed, or faxed for purchase orders are included. This check box is only enabled if you select the Printer, Email, or Contact radio button. This check box is selected or cleared by default based on the Include Attachments Default field on the Purchasing tab in User Extended Options. |
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Select this check box to include the entire heading from the first page of the purchase order on all pages of the purchase order. This check box is cleared by default, and only enabled if you select the Screen, File, Printer, or Email radio button. |
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Select this check box to include the purchase order title, page number, and printed date/time on all pages of the purchase order. This check box is selected by default and only enabled if you select the Screen, File, Printer, or Email radio button, and if the Print Full Heading on All Pages check box is cleared. |
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This field displays the language for the purchase order you are printing. |
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This field is not used in this window. |
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Select this check box to include horizontal shading on alternate lines of the purchase order to make it easier to read the data. This check box is cleared by default, and is only enabled if you select the Screen, File, Printer, or Email radio button. |
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Select this check box to collate the printed copies of the purchase order (if you are printing multiple copies of it). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a purchase order to distribute to five different people. Leave this check box selected, so that all pages of the first copy prints, then all pages of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
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Click the Lookup button to select the color of horizontal shading on the purchase order. This Lookup button is only enabled if you select the Horizontal Shading radio button. |
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Enter the number of copies of the purchase order to print. This field is only enabled if you select the Printer radio button. |
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Select whether the output purchase order is generated by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
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Time |
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Date |
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Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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This grid displays report files set up for the purchase order, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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