Menu Path: Purchasing Reports Inventory Supplier Depletion Report
Output a report of product depletion for your suppliers.
Use the Supplier Depletion Report to create a report of product depletion data separated by supplier. The report shows the beginning and ending inventory (in the product or default purchasing unit of measure) for a range of dates, and the following:
Adjustments
Receipts
Sales
Transfers
To generate the report:
Select filter options for the report.
If you want to include discontinued products on the report, clear the Exclude Discontinued Items check box.
Select the unit of measure for the report.
Click the Print Options tab.
Select a process option and output options.
Click the Print button in the ribbon to output the report.
Button |
Description |
Exit |
Click this button to close the Supplier Depletion Report window. |
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Click this button to display, output, email, or print the report. |
Field or Button |
Description |
Select this check box to include depletion data for all dates on the report. This check box is selected by default. |
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Enter the first date in a range of dates for which to include depletion data on the report, or click the drop-down arrow to select a date. This field is only enabled if you clear the All Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last date in a range of dates for which to include depletion data on the report, or click the drop-down arrow to select a date. This field is only enabled if you clear the All Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Select this check box to include all supplier codes on the report. This check box is selected by default. If you clear this check box, the All Supplier Names check box is automatically selected. |
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Enter the first supplier code in a range of suppliers to include on the report, or click the Lookup button to select a supplier code. This field is only enabled if you clear the All Supplier Codes check box. |
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Enter the last supplier code in a range of suppliers to include on the report, or click the Lookup button to select a supplier code. This field is only enabled if you clear the All Supplier Codes check box. |
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Click this button to display Supplier List, which allows you to select specific suppliers of products to include on the report. After you select suppliers, the check box to the right of this button is selected. This button is only enabled if you clear the All Supplier Codes check box. |
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Select this check box to include all supplier names on the report. This check box is selected by default. If you clear this check box, the All Supplier Codes check box is automatically selected. |
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Enter the first supplier name in a range of suppliers to include on the report, or click the Lookup button to select a supplier name. This field is only enabled if you clear the All Supplier Names check box. |
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Enter the last supplier name in a range of suppliers to include on the report, or click the Lookup button to select a supplier name. This field is only enabled if you clear the All Supplier Names check box. |
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Click this button to display Supplier List, which allows you to select specific suppliers of products to include on the report. After you select suppliers, the check box to the right of this button is selected. This button is only enabled if you clear the All Supplier Names check box. |
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Select this check box to include suppliers for all supplier groups on the report. This check box is selected by default. |
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Enter a supplier group for which to include suppliers on the report, or click the Lookup button to select a supplier group. This field is only enabled if you clear the All Supplier Groups check box. |
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Click this button to display Supplier Group List, which allows you to select specific supplier groups for which to include suppliers on the report. After you select supplier groups, the check box to the right of this button is selected. This button is only enabled if you clear the All Supplier Groups check box. |
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Select this check box to include depletion data for all locations on the report. If this check box is selected, no location information is shown on the report, and data is summed for all locations. This check box is selected by default. |
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Enter a location prefix for which to include depletion data on the report, or click the Lookup button to select a location prefix. If you want to include depletion data for a range of locations on the report, enter the first location prefix in the range of locations. This field is only enabled if you clear the All Locations check box. |
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Enter the last location prefix in a range of locations for which to include depletion data on the report, or click the Lookup button to select a location prefix. If you only want to include depletion data on the report for a single location, leave this field blank. This field is only enabled if you clear the All Locations check box. |
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Click this button to display Location List, which allows you to select specific locations for which to include depletion data on the report. After you select locations, the check box to the right of this button is selected. This button is only enabled if you clear the All Locations check box. |
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Select this check box to exclude data from the report for product/location records that are marked as discontinued. This check box is selected by default. |
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Select whether to output the report with quantities in the product unit of measure or the default purchasing unit of measure. |
Field or Button |
Description |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
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Date |
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Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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