Menu Path: Accounts Payable Reports Suppliers Supplier Payment Report
Output a report of payments for suppliers.
Use Supplier Payment Report to create a report of payments to suppliers, sorted by supplier name, code, or check number. You can select to include check or non-check payments on the report.
To generate the report:
If you do not want to include payments for all suppliers on the report, clear the All Suppliers check box, and enter a range of supplier names or codes to include on the report.
If you want to include all payments on the report, select the Non-Check radio button. If you only want to include checks, leave the Checks radio button selected.
If you only want to include specific payment ID's on the report, clear the All Payment IDs check box, and enter a range of payment ID's.
If you only want to include payments for specific dates on the report, clear the All Dates check box, and enter a range of dates.
If you only want to include payments for a specific payment method or multiple payment methods on the report and you selected Non-Check in step 2, clear the All Payment Methods check box, and enter the payment method(s).
Select whether to sort the report by supplier name, supplier code, or check number.
Click the Lookup button to the right of the Report Currency field, and select a currency for amounts on the report.
If you want to separate vouchers by currency on the report, select the Separate by Currency check box.
Click the Print Options tab.
Select a process option and output option.
Click the Print button in the ribbon to output the report.
Button |
Description |
Exit |
Click this button to close the Supplier Payment Report window. |
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Click this button to display, output, email, or print the report. |
Field or Button |
Description |
Select this check box to include payments for all suppliers on the report. This check box is selected by default. |
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Enter the first supplier name or code in a range of suppliers to include on the report, or click one of the Lookup buttons to select a supplier name or code. This field is only enabled if you clear the All Suppliers check box. |
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Enter the last supplier name or code in a range of suppliers to include on the report, or click one of the Lookup buttons to select a supplier name or code. This field is only enabled if you clear the All Suppliers check box. |
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Select this check box to include data for all payment methods on the report. This check box is selected by default, and is only enabled if you select the Non-Check radio button. |
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Enter a payment method for which to include data on the report, or click the Lookup button to select a payment method. This field is only enabled if you clear the All Payment Methods check box. |
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Click this button to display Payment Method List, which allows you to select multiple payment methods for which to include data on the report. This button is only enabled if you clear the All Payment Methods check box. If you click this button and select payment methods, the check box to the right of the button is selected. |
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Select this check box to include all check payment ID's on the report. This check box is selected by default, and only enabled if filtering by check for the Payment Method field. |
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Enter a check payment ID to include on the report, or click the Lookup button to select a check payment ID. If you want to include a range of check payment ID's on the report, enter the first check payment ID in the range. This field is only enabled if you clear the All Check Payment IDs check box. |
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Enter the last check payment ID in a range of check payment ID's to include on the report, or click the Lookup button to select a check payment ID. If you only want to include a single check payment ID on the report, you can leave this field blank. This field is only enabled if you clear the All Check Payment IDs check box. |
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Select this check box to include all non-check payment ID's on the report. This check box is selected by default, and is only enabled if filtering by at least one payment method other than check for the Payment Method field. |
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Enter a non-check payment ID to include on the report, or click the Lookup button to select a non-check payment ID. If you want to include a range of non-check payment ID's on the report, enter the first non-check payment ID in the range. This field is only enabled if you clear the All Non-Check Payment IDs check box. |
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Enter the last non-check payment ID in a range of non-check payment ID's to include on the report, or click the Lookup button to select a non-check payment ID. If you want to only include a single non-check payment ID on the report, you can leave this field blank. This field is only enabled if you clear the All Non-Check Payment IDs check box. |
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Select this check box to include payments for all dates on the report. This check box is selected by default. |
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Enter a date for which to include payments on the report, or click the drop-down arrow to select a date. If you want to include payments for a range of dates, enter the first date in the range. This field is only enabled if you clear the All Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last date in a range of dates for which to include payments on the report, or click the drop-down arrow to select a date. If you want to include payments for only a single date, you can leave this field blank. This field is only enabled if you clear the All Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Select whether to sort the report by supplier name, supplier code, or check number. |
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Click the Lookup button to select the currency to use for amounts on the report. |
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Select this check box to separate vouchers on the report by currency. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
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Date |
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Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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