Menu Path: Accounts Payable Reports Suppliers Supplier Purchase Report
Output a report of purchases made from suppliers.
Use Supplier Purchase Report to create a report of purchases made from a supplier or range of suppliers, based on a voucher entry date or posting period.
To generate the report:
If you want to include a single supplier or a range of suppliers on the report, select the Supplier Code or Supplier Name radio button, then clear the All Suppliers check box and enter the supplier codes or names in the From and To fields.
If you want to include a single accounts payable account or a range of accounts on the report, clear the All A/P Accounts check box, and enter the accounts in the From and To fields.
If you want to include a single batch or a range of batches on the report, clear the All Batches check box, and enter the batches in the From and To fields.
If you want to include a single voucher or a range of vouchers on the report, clear the All Vouchers check box, and enter the vouchers in the From and To fields.
Select whether to base the report on a range of voucher entry dates or posting periods, and then enter the range of voucher entry dates, or select the range of periods/years.
Select whether to sort the report by supplier name, supplier code, or voucher number.
Click the Lookup button to the right of the Report Currency field, and select a currency for amounts on the report.
If you want to separate vouchers by currency on the report, select the Separate by Currency check box.
Click the Print Options tab.
Select a process option and output option.
Click the Print button in the ribbon to output the report.
Button |
Description |
Exit |
Click this button to close the Supplier Purchase Report window. |
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Click this button to display, output, email, or print the report. |
Field or Button |
Description |
Select whether to filter by supplier code or supplier name. |
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Select this check box to include vouchers for all suppliers on the report. This check box is selected by default. |
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Enter the first supplier code or name in a range of suppliers for which to include vouchers on the report, or click one of the Lookup buttons to select a supplier code or name. This field is only enabled if you clear the All Suppliers check box. |
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Enter the last supplier code or name in a range of suppliers for which to include vouchers on the report, or click one of the Lookup buttons to select a supplier code or name. This field is only enabled if you clear the All Suppliers check box. |
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Select this check box to include vouchers for all accounts payable accounts on the report. This check box is selected by default. |
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Enter the first accounts payable account in a range of accounts for which to include vouchers on the report, or click the Lookup button to select an accounts payable account. This field is only enabled if you clear the All A/P Accounts check box. |
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Enter the last accounts payable account in a range of accounts for which to include vouchers on the report, or click the Lookup button to select an accounts payable account. This field is only enabled if you clear the All A/P Accounts check box. |
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Select this check box to include all batches on the report. This check box is selected by default. |
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Enter the first batch in a range of batches to include on the report, or click the Lookup button to select a batch. This field is only enabled if you clear the All Batches check box. |
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Enter the last batch in a range of batches to include on the report, or click the Lookup button to select a batch. This field is only enabled if you clear the All Batches check box. |
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Select this check box to include all vouchers on the report. This check box is selected by default. |
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Enter the first voucher in a range of vouchers to include on the report, or click the Lookup button to select a voucher. This field is only enabled if you clear the All Vouchers check box. |
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Enter the last voucher in a range of vouchers to include on the report, or click the Lookup button to select a voucher. This field is only enabled if you clear the All Vouchers check box. |
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Select whether to include information on the report for a range of voucher entry dates or posting periods. |
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Enter the first voucher entry date in a range of voucher entry dates to include on the report, or click the drop-down arrow to select a date. This field is only enabled if you select the Entry Date radio button. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last voucher entry date in a range of voucher entry dates to include on the report, or click the drop-down arrow to select a date. This field is only enabled if you select the Entry Date radio button. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Click the Lookup buttons to select the first period and year in a range of periods and years to include on the report. These Lookup buttons are only enabled if you select the Posting Period radio button. |
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Click the Lookup buttons to select the last period and year in a range of periods and years to include on the report. These Lookup buttons are only enabled if you select the Posting Period radio button. |
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Select whether to sort the report by supplier name, supplier code, or voucher number. |
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Click the Lookup button to select the currency to use for amounts on the report. |
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Select this check box to separate vouchers on the report by currency. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
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Date |
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Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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