Menu Path: General Ledger Journals Variable Account Allocate
Allocate variable allocation account journal entries.
Use Variable Account Allocate to allocate journal entries with variable allocation accounts. Journal entries with variable allocation accounts are usually allocated at posting time. Variable Account Allocate is used with the option to delay the allocation until you manually run the allocation process. This option is set in Ledger Maintenance. After the option is selected, when you enter a journal entry with a variable allocation account, you can post the journal entry at any time without any allocation processing. The journal entry will appear as entered in reports and inquiries.
When you want to perform the allocation, use Variable Account Allocate. This window displays only those amounts for journal entries that still need to be allocated. After the amounts are allocated, each original entry is modified to replace the variable allocation account with the individual allocation accounts. You do not have the option to allocate specific journal entries; you must allocate all journal entries for the variable allocation account you specify.
To allocate to the accounts:
If your company uses consolidation ledgers, verify the ledger ID for which you want to allocate is entered in the Ledger ID field.
Select whether to allocate variable allocation accounts for all periods or a specific period for the selected year.
Select whether to allocate for all variable allocation accounts or a single variable allocation account. The total amount remaining to be allocated for each individual variable allocation account appears.
Click the Print Options tab.
Select the output and process options.
Click the OK button in the ribbon to process the allocation. A report is output that lists the accounts and amounts that were allocated in this process.
Note No new journal entries are created during this process. The original journal entries are updated to reflect the allocation. This is the same process that occurs when you post a variable allocation journal entry when not using the manual allocation option.
Button |
Description |
Exit |
Click this button to close the Variable Account Allocate window. |
OK |
Click this button to allocate the amounts for the displayed allocation accounts. |
Show Data |
Click this button to display variable accounts for the selected period(s). |
Field or Button |
Description |
Select this check box to display unallocated amounts for all periods in the selected year. This check box is selected by default. |
|
Click the Lookup button to select a period for which to allocate variable allocation accounts. This Lookup button is only enabled if you clear the All Periods check box. |
|
Click the Lookup button to select a year for which to allocate variable allocation accounts. |
|
Enter a ledger ID for the variable allocation accounts, or click the Lookup button to select a ledger ID. Note This field is only available if at least one consolidation ledger is set up. |
|
Select this check box to display unallocated amounts for all variable allocation accounts. This check box is selected by default. |
|
Enter a variable allocation account number for which to allocate, or click the Lookup button to select a variable allocation account number. This field is only enabled if you clear the All Variable Allocation Accounts check box. |
|
Click the Lookup button to select a variable allocation account description for which to allocate. This Lookup button is only enabled if you clear the All Variable Allocation Accounts check box. |
|
This grid displays unallocated amounts based on the selected criteria. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
|
Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
|
Specify File Name |
|
Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
|
Excel Format Name |
|
Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
|
Include header |
|
Delimiter |
|
Enclosing Character |
|
Printer |
|
Subject |
|
Report File Prefix |
|
Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
|
Print Title Line on All Pages |
|
Report Language 1 |
|
Report Language 2 |
|
Horizontal Shading |
|
Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
|
Number of Copies |
|
Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
|
Date |
|
Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
|
Repeat Every X Days |
|
Repeat On |
|
Repeat Every X Minutes |
|
Triggering Task Id |
|
Triggering Task Name |
|
Triggering Task Description |
|
Task Description |
|
Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
|
Screen Alert |
|
Internal Email |
|
Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
|