Menu Path: Accounts Payable Vouchers Voucher Print
Output or print vouchers.
Use Voucher Print to display, output, email, or print accounts payable vouchers for invoices, credit memos, and debit memos. You can output all vouchers, a single voucher, or a range of vouchers. You can also filter to output vouchers for all or specific supplier codes/names and voucher dates.
To output vouchers:
Select filter criteria for the vouchers you want to output.
Click the Print Options tab.
Select a process option and output option.
Click the Print button in the ribbon to output the report.
Button |
Description |
Exit |
Click this button to close the Voucher Print window. |
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Click this button to display, output, email, or print vouchers. |
Field or Button |
Description |
Select this check box to output all vouchers. This check box is selected by default. |
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Enter a voucher number for a voucher you want to output, or click the Lookup button to select a voucher number. If you want to output vouchers for a range of voucher numbers, enter the first voucher number in the range. This field is only enabled if you clear the All Vouchers check box. |
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Enter the last voucher number in a range of voucher numbers you want to output, or click the Lookup button to select a voucher number. If you want to only output a single voucher, you can leave this field blank. This field is only enabled if you clear the All Vouchers check box. |
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Select this check box to output vouchers for all supplier codes. This check box is selected by default. If you clear this check box, and the All Supplier Names check box was previously cleared, the All Supplier Names check box is automatically selected. |
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Enter a supplier code for which to output vouchers, or click the Lookup button to select a supplier code. If you want to output vouchers for a range of supplier codes, enter the first supplier code in the range. This field is only enabled if you clear the All Supplier Codes check box. |
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Enter the last supplier code in a range of supplier codes for which to output vouchers, or click the Lookup button to select a supplier code. If you only want to output vouchers for a single supplier code, you can leave this field blank. This field is only enabled if you clear the All Supplier Codes check box. |
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Select this check box to output vouchers for all supplier names. This check box is selected by default. If you clear this check box, and the All Supplier Codes check box was previously cleared, the All Supplier Codes check box is automatically selected. |
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Enter a supplier name for which to output vouchers, or click the Lookup button to select a supplier name. If you want to output vouchers for a range of supplier names, enter the first supplier name in the range. This field is only enabled if you clear the All Supplier Names check box. |
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Enter the last supplier name in a range of supplier names for which to output vouchers, or click the Lookup button to select a supplier name. If you only want to output vouchers for a single supplier name, you can leave this field blank. This field is only enabled if you clear the All Supplier Names check box. |
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Select this check box to output vouchers for all voucher dates. This check box is selected by default. |
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Enter a voucher date for which to output vouchers, or click the drop-down arrow to select a voucher date. If you want to output vouchers for a range of voucher dates, enter the first voucher date in the range. This field is only enabled if you clear the All Voucher Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last voucher date in a range of voucher dates for which to output vouchers, or click the drop-down arrow to select a voucher date. If you only want to output vouchers for a single voucher date, you can leave this field blank. This field is only enabled if you clear the All Voucher Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
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Date |
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Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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