Menu Path: System Administration VAT EC Sales List
Output a report of VAT information required for filing a VAT Information Exchange System (VIES) report.
Use EC Sales List to output a report of all sales made to VAT registered traders in other EU member states. This report is only used for VAT reporting in Europe.
To generate the report:
Select whether to output the report for a month, quarter, or year.
Enter a month and year for the report.
Select filter criteria for the report.
Select whether to output the summary or detailed version of the report.
Click the Lookup button for the Currency field, and select a currency in which to display amounts on the report.
Click the Print Options tab.
Select a process option and output option.
Click the Print button in the ribbon to output the report.
Button |
Description |
Exit |
Click this button to close the EC Sales List window. |
|
Click this button to display, output, email, or print the report. |
Field or Button |
Description |
Select whether to output the report for a month, quarter, or year. |
|
Enter the last period for the report. |
|
Enter the year for the report. |
|
Select this check box to include VAT information for all countries on the report. This check box is selected by default. |
|
Enter a country for which to include VAT information on the report, or click the Lookup button to select a country. This field is only enabled if you clear the All Countries check box. This is the country of the supplier's ship-from address or the customer's ship-to address. |
|
Select this check box to include VAT information for all VAT IDs on the report. This check box is selected by default. |
|
Enter a VAT ID for which to include VAT information on the report, or click the Lookup button to select a VAT ID. When you enter or select a VAT ID, the country for the VAT ID is displayed. For information on setting up VAT IDs, see VAT ID Maintenance. |
|
Click this button to display VAT ID List, which allows you to select specific VAT IDs for which to include VAT information on the report. This button is only enabled if you clear the All VAT IDs check box. If you click this button and select VAT IDs, the check box to the right of the button is selected. |
|
Select this check box to include VAT information for all VAT groups. This check box is selected by default. |
|
Enter a VAT group code for which to include VAT information on the report, or click the Lookup button to select a VAT group code. For information on setting up VAT group codes, see VAT Group Maintenance. This field is only enabled if you clear the All VAT Groups check box. |
|
Click this button to display VAT Group List, which allows you to select specific VAT groups for which to include VAT information on the report. This button is only enabled if you clear the All VAT Groups check box. If you click this button and select VAT groups, the check box to the right of the button is selected. |
|
Select this check box to include VAT information for all VAT classes on the report. This check box is selected by default, and only enabled if you clear the All Countries and Show Blank VAT Class Only check boxes. |
|
Enter a VAT class code for which to include VAT information on the report, or click the Lookup button to select a VAT class code. This field is only enabled if you clear the All VAT Classes check box. |
|
Click this button to display VAT Class List, which allows you to select specific VAT classes for which to include VAT information on the report. This button is only enabled if you clear the All VAT Classes check box. If you click this button and select VAT classes, the check box to the right of the button is selected. |
|
Select whether to output a summary or detail report. |
|
Enter a currency for which to display amounts in the report, or click the Lookup button to select a currency. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
|
Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
|
Specify File Name |
|
Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
|
Excel Format Name |
|
Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
|
Include header |
|
Delimiter |
|
Enclosing Character |
|
Printer |
|
Subject |
|
Report File Prefix |
|
Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
|
Print Title Line on All Pages |
|
Report Language 1 |
|
Report Language 2 |
|
Horizontal Shading |
|
Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
|
Number of Copies |
|
Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
|
Date |
|
Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
|
Repeat Every X Days |
|
Repeat On |
|
Repeat Every X Minutes |
|
Triggering Task Id |
|
Triggering Task Name |
|
Triggering Task Description |
|
Task Description |
|
Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
|
Screen Alert |
|
Internal Email |
|
Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
|