Menu Path: None
To use Master Bill of Lading Process, click the Process or Pre Process button in the ribbon in Master Bill of Lading Print.
Process master bills of lading.
Use Master Bill of Lading Process to print and process master bills of lading. You can use this window to update information for the master bill of lading. After you print the master bill of lading in this window and click the Exit button in the ribbon, a dialog box appears, which allows you to complete the master bill of lading.
Do not complete a master bill of lading until the truck has left your premises because when you complete it you automatically perform inventory adjustment on all pick demands associated with the master bill of lading, send the EDI 856 (ASN), and create invoices (if set up to do that). Be completely sure before you proceed with this final step.
If you select not to complete a master bill of lading, you can complete it later in Bill of Lading Complete.
After you complete a master bill of lading, you can only update the following information for it:
shipper
trailer number
seal number
load number
SCAC
PRO number
appointment number
special instructions
user-defined fields
Note You can also use Master Bill of Lading Process to pre-process a master bill of lading that has packages that have not been picked or deleted for UCC128 labels. When you pre-process, only the General, Ship From, Ship To, Freight Charges Bill To, and Other Information tabs are available and you cannot print the master bill of lading. Also, only fields on the General and Other Information tabs are enabled.
Button |
Description |
Exit |
Click this button to close the Master Bill of Lading Process window. |
Save |
Click this button to save the processed master bill of lading. |
Save and Print |
Click this button to save the processed bill of lading, and display, output, email, or print the master bill of lading. This button is not available if you are pre-processing a master bill of lading. |
Remark |
This button is disabled. |
Field or Button |
Description |
This field displays the master bill of lading you are processing. |
Field or Button |
Description |
Enter the master bill of lading date, or click the drop-down arrow to select a date. |
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Enter the shipper ID, or click the Lookup button to select a shipper. |
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This field displays the shipper name. |
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Enter the trailer number. |
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Enter the seal number. |
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Enter the load number for the bill of lading. |
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Enter the Standard Carrier Alpha Code (SCAC). |
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Enter the PRO number. The PRO number defaults to the next PRO number for the selected shipper. You can view this number in the Next PRO Number field in Shipper Maintenance. |
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Click the Lookup button to select the freight charge terms for the master bill of lading. If you change the terms, the Question dialog box appears and asks you if you want to update the freight charge bill-to address. If you click the Yes button, the address is updated on the Freight Charges Bill To tab based on your selection, as follows:
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Enter the COD amount. |
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Enter the appointment number. |
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Enter any special instructions. You can enter up to 500 characters. |
Field or Button |
Description |
Enter the name of the location from which the master bill of lading is shipping. |
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Enter the first line of the address from which the master bill of lading is shipping. |
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Enter the second line of the address from which the master bill of lading is shipping. |
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Enter the third line of the address from which the master bill of lading is shipping. |
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Enter the city of the address from which the master bill of lading is shipping, or click the Lookup button to select a city. |
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Enter the state or province of the address from which the master bill of lading is shipping, or click the Lookup button to select a state or province. |
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Enter the postal code of the address from which the master bill of lading is shipping, or click the Lookup button to select a postal code. |
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Enter the country of the address from which the master bill of lading is shipping, or click the Lookup button to select a country. |
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Enter the county of the address from which the master bill of lading is shipping. |
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Enter the SID number for the location from which the master bill of lading is shipping. |
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Enter the FOB code for the location from which the master bill of lading is shipping, or click the Lookup button to select an FOB code. |
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Enter the phone number of the location from which the master bill of lading is shipping. |
Field or Button |
Description |
Enter the name of the customer to which the master bill of lading is shipping. |
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Enter the location number for the customer to which the master bill of lading is shipping. |
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Enter the first line of the address to which the master bill of lading is shipping. |
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Enter the second line of the address to which the master bill of lading is shipping. |
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Enter the third line of the address to which the master bill of lading is shipping. |
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Enter the city of the address to which the master bill of lading is shipping, or click the Lookup button to select a city. |
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Enter the state or province of the address to which the master bill of lading is shipping, or click the Lookup button to select a state or province. |
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Enter the postal code of the address to which the master bill of lading is shipping, or click the Lookup button to select a postal code. |
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Enter the country of the address to which the master bill of lading is shipping, or click the Lookup button to select a country. |
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Enter the county of the address to which the master bill of lading is shipping. |
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Enter the CID number for the customer to which the master bill of lading is shipping. |
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Enter the FOB code for the customer to which the master bill of lading is shipping, or click the Lookup button to select an FOB code. |
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Enter the phone number of the customer to which the master bill of lading is shipping. |
Field or Button |
Description |
Enter the address name that will pay freight for the master bill of lading, or click the Lookup button to select an address name. You can set up shared addresses in Shared Address Maintenance. |
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Enter the first line of the address to which to bill freight charges for the master bill of lading. |
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Enter the second line of the address to which to bill freight charges for the master bill of lading. |
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Enter the third line of the address to which to bill freight charges for the master bill of lading. |
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Enter the city of the address to which to bill freight charges for the master bill of lading, or click the Lookup button to select a city. |
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Enter the state or province of the address to which to bill freight charges for the master bill of lading, or click the Lookup button to select a state or province. |
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Enter the postal code of the address to which to bill freight charges for the master bill of lading, or click the Lookup button to select a postal code. |
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Enter the country of the address to which to bill freight charges for the master bill of lading, or click the Lookup button to select a country. |
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Enter the county of the address to which to bill freight charges for the master bill of lading. |
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Enter the phone number of the address to which to bill freight charges for the master bill of lading. |
Field or Button |
Description |
This grid displays the number of packages, weight, shipper information, and volume for customer orders. |
Field or Button |
Description |
This field is disabled. |
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This field is disabled. |
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This field is disabled. |
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This field is disabled. |
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This field is disabled. |
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This field is disabled. |
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This field is disabled. |
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This field is disabled. |
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This field is disabled. |
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This field is disabled. |
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This field displays the total number of packages for the master bill of lading. |
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This field displays the total weight of packages for the master bill of lading. |
Field or Button |
Description |
Enter the appropriate information in these bill of lading user-defined fields. The label names and validations for these fields are set up in User Defined Fields Maintenance. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Enter the master bill of lading file name. This field is only available if you select the Email radio button. Note If you leave this field blank, the file name defaults to the master bill of lading number. |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
These radio buttons are disabled in this window. |
These radio buttons are disabled in this window. |
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These fields and radio buttons are disabled in this window. |
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This field is disabled in this window. |
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This field is disabled in this window. |
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This field is disabled in this window. |
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This check box is disabled in this window. |
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This check box is disabled in this window. |
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This check box is disabled in this window. |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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