Master Bill of Lading Print

Menu Path: Warehouse Management Images\bluerarw.gif Bill of Lading Images\bluerarw.gif Processing Images\bluerarw.gif Master Bill of Lading Print

Purpose

Overview

Use Master Bill of Lading Print to print and process master bills of lading.

Note If you want to print or process a bill of lading that is not a master bill of lading, use Bill of Lading Print instead.

For information on processing bills of lading, see Processing Bills of Lading.

Ribbon Home Tab Buttons

Button

Description

Exit

Click this button to close the Master Bill of Lading Print window.

Process

Click this button to display Master Bill of Lading Process, which allows you to process the master bill of lading or pre-process the master bill of lading.

Pre Process

Click this button to display Master Bill of Lading Process, which allows you to preprocess the master bill of lading. This button is only enabled if the selected bill of lading has not been processed.

First

Click this button to display the first master bill of lading.

Prev

Click this button to display the previous master bill of lading.

Next

Click this button to display the next master bill of lading.

Last

Click this button to display the last master bill of lading.

HM Listing

Click this button to output a list of hazardous materials for the selected master bill of lading.

Alert Report

Click this button to output a list of errors for the selected master bill of lading.

BOL Inquiry

Click this button to display Bill of Lading Inquiry. If you select a master bill of lading in Master Bill of Lading Print, and then click this button, you can display information for the selected master bill of lading.

Order Summary

Click this button to output an order summary for the selected master bill of lading.

BOL Report

Click this button to output a report of picked and backordered bill of lading quantities.

Ribbon Batch Tab Buttons

Button

Description

Select

Click this button to display Select a New Batch, which allows you to select a previously created batch.

Open

Click this button to display Open a New Batch, which allows you to create a new batch.

Close

Click this button to display Close A Batch, which allows you to close a batch.

Edit

Click this button to display Edit A Batch, which allows you to edit an existing batch.

Fields and Buttons

Field or Button

Description

Master Bill of Lading Number

Enter a master bill of lading number, or click the Lookup button to select a master bill of lading number. If you enter a child bill of lading number, it is replaced by the master bill of lading number associated with the child bill of lading.

Description

This field displays a description of the selected master bill of lading if a description exists for it.

Shipping Location

Enter a shipping location prefix for which you want to select a master bill of lading, or click the Lookup button to select a shipping location prefix. The shipping location defaults to the default shipping location for your user ID, which is set in User Extended Options.

Name

Enter a shipping location name for which you want to select a master bill of lading, or click the Lookup button to select a shipping location name. The shipping location defaults to the default shipping location for your user ID, which is set in User Extended Options.

Status

This field displays the master bill of lading status, such as Created, Processed, and Completed.

Batch #

This field displays the open invoice batch if one is open. You can use the Select, Open, Edit, and Close buttons on the Batch tab in the ribbon to work with batches.

Main Tab Fields and Buttons

Field or Button

Description

Master Bill of Lading

This grid displays information for the selected master bill of lading.

Print Options Tab Fields and Buttons

Field or Button

Description

Output Option

Select one of the following output options:

  • Screen - Output to a PDF so you can immediately view the bill of lading.

  • File - Output to a PDF, Excel, Access, or delimited file to be stored for later use. If you select this option, specify the file type and either the output folder or file name.

  • Printer - Output to a selected printer. If you select this option, specify a printer in the Printer field and the number of copies to print in the Number of Copies field.

  • Email - Output to your default email application. If you select this option, you are prompted to select recipients for the email, then an email is created with the bill of lading attached as a PDF file.

  • Excel - Output directly to Excel. You can specify the location of the Excel application in the Spreadsheet File field in User Profile Maintenance. If you output to Excel, the bill of lading may include additional information.

Save Report File

Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.

Save Access Database File

Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.

Output File Type

Select whether to output to a PDF, Excel, Access, or delimited (CSV, DAT, or TXT) file. These radio buttons are only available if you select the File radio button.

Specify File Name

Select this check box to specify the file name of the output report. This check box is only available if you select the File radio button.

Output Directory

Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared.

Output File Name

Enter a location and file name for the output report, or click the Lookup button to navigate to and select a location and file name. The file extension of the file name should match the selected output file type. This field is only available if you select the Specify File Name check box.

Excel Format Name

Enter an Excel format name, or click the Lookup button to select an Excel format name. Excel formats can be set up to specify which fields are output to Excel, and the order and sort order of the fields. This field is only available if you select the Excel radio button.

Format Maintenance

Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button.

Save As Type

Click the Lookup button to select whether to save the delimited file as a CSV, DAT, or TXT file. This field is only available if you select the Delimited radio button, and only enabled if the Specify File Name check box is cleared.

Include header

Select this check box to include a row of header information in the exported delimited file, which labels the data. This check box is only available if you select the Delimited radio button.

Delimiter

Enter a comma (,), caret (^), or vertical bar (|) as a delimiter for the exported delimited file. This field is only available if you select the Delimited radio button.

Enclosing Character

If you want to use single or double quotation marks around data exported to a delimited file, enter ' or " in this field. Even if this field is left blank, text fields that have commas or carriage returns are enclosed in quotes. This field is only available if you select the Delimited radio button.

Printer

Click the Lookup button to select a printer. This field is only available if you select the Printer radio button.

Print Full Heading on All Pages

Select this check box to include the entire heading from the first page of the report on all pages of the report. This check box is cleared by default, and only enabled if you select the Screen, File, Printer, or Email radio button.

Print Title Line on All Pages

Select this check box to include the report title, page number, and printed date/time on all pages of the report. This check box is selected by default and only enabled if you select the Screen, File, Printer, or Email radio button, and if the Print Full Heading on All Pages check box is cleared.

Horizontal Shading

Select this check box to include horizontal shading on alternate lines of the report to make it easier to read report data. This check box is cleared by default, and is only enabled if you select the Screen, File, Printer, or Email radio button.

Collate

Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field.

Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc.

Horizontal Shading Color

Click the Lookup button to select the color of horizontal shading on the report. This Lookup button is only enabled if you select the Horizontal Shading check box.

Number of Copies

Enter the number of copies of the report to print. This field is only enabled if you select the Printer radio button.

Process

These radio buttons are disabled in this window.

Task Occurs

These radio buttons are disabled in this window.

Time

These fields and radio buttons are disabled in this window.

Date

This field is disabled in this window.

Task Description

This field is disabled in this window.

Scheduling Assistant Queue

This field is disabled in this window.

External Email

This check box is disabled in this window.

Screen Alert

This check box is disabled in this window.

Internal Email

This check box is disabled in this window.

Report Files

This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:

  • Print - Select the check box in this column to output the report file.

  • Number of Copies - Enter the number of copies of the report file to print. This column is only available if you select the Printer radio button.

  • Report Description - This column displays the description of each report file.

  • Report Filename - This column displays the .rpt file name for each report file.

  • Report Name - This column displays the name of each report file.