Menu Path: Purchasing Reports Purchase Orders Receipts Gallonage Report
Create a report of gallons received for tax reporting.
Use Receipts Gallonage Report to output a report of beverage product receipts with all units of measure converted to gallons. This report is intended for summarizing gallons of product received so that the information can be provided to states for tax reporting.
Note Before using this report, use Excise Tax Category Maintenance to set up excise tax categories, and assign products to excise tax categories. Create excise tax categories for all beverage tax groups on which you need to report, such as Beer, Spirits, etc.
You can output the report for all or specific excise tax categories, shipping locations, suppliers, and receipt dates. You can also output a summary or detail report. The summary report only lists gallons for each beverage tax group summarized for each supplier. The detailed report lists gallons for each purchase order line item and the original quantities received.
To output the report:
Select filter options for the report.
Select whether to output a detail or summary report.
Click the Print Options tab.
Select report output and processing options.
Click the Print button in the ribbon to output the report.
Button |
Description |
Exit |
Click this button to close the Receipts Gallonage Report window. |
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Click this button to output the report. |
Field or Button |
Description |
Select this check box to include data for all excise tax categories on the report. This check box is selected by default. |
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Enter an excise tax category for which to include data on the report, or click the Lookup button to select an excise tax category. This field is only available if you clear the All Excise Tax Categories check box. |
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Click this button to display Excise Tax Category List, which allows you to select specific excise tax categories for which to include data on the report. This button is only enabled if you clear the All Excise Tax Categories check box. If you click this button and select excise tax categories, the check box to the right of the button is selected. |
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Select this check box to include data for all shipping locations on the report. This check box is selected by default. |
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Enter a shipping location prefix for which to include data on the report, or click the Lookup button to select a shipping location prefix. This field is only enabled if you clear the All Shipping Locations check box. |
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Enter a shipping location name for which to include data on the report, or click the Lookup button to select a shipping location name. This field is only enabled if you clear the All Shipping Locations check box. |
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Click this button to display Location List, which allows you to select specific shipping locations for which to include data on the report. This button is only enabled if you clear the All Shipping Locations check box. If you click this button and select shipping locations, the check box to the right of the button is selected. |
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Select this check box to include data for all countries on the report. This check box is selected by default. |
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Enter a country code for which to include data on the report, or click the Lookup button to select a country code. |
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This field displays the country name associated with the selected country code. |
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Select this check box to include data for all states on the report. This check box is selected by default, and is only enabled if you enter a country code in the Country field. |
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Enter a state code for which to include data on the report, or click the Lookup button to select a state code. This field is only enabled if you clear the All States check box. Note You can only select a state for the country code entered in the Country field. |
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Enter a state name for which to include data on the report. This field is only enabled if you clear the All States check box. Note You can only select a state for the country code entered in the Country field. |
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Click this button to display State List, which allows you to select specific states for which to include data on the report. This button is only enabled if you clear the All States check box. If you click this button, and select states, the check box to the right of the button is selected. |
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Select this check box to include data for all suppliers on the report. This check box is selected by default. |
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Enter a supplier code for which to include data on the report, or click the Lookup button to select a supplier code. This field is only enabled if you clear the All Suppliers check box. |
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Enter a supplier name for which to include data on the report, or click the Lookup button to select a supplier name. This field is only enabled if you clear the All Suppliers check box. |
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Click this button to display Supplier List, which allows you to select specific suppliers for which to include data on the report. This button is only enabled if you clear the All Suppliers check box. If you click this button and select suppliers, the check box to the right of the button is selected. |
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Select this check box to include data for all receipt dates on the report. This check box is selected by default. |
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Enter a receipt date for which to include data on the report, or click the drop-down arrow to select a date. If you want to include data for a range of dates, enter the first date in the range. This field is only enabled if you clear the All Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last date in a range of receipt dates for which to include data on the report, or click the drop-down arrow to select a date. If you want to only include data for a single receipt date, leave this field blank. This field is only enabled if you clear the All Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Select whether to output a detail or summary version of the report. The Detail radio button is automatically selected, and these radio buttons are disabled if outputting the report to Excel, Access, or a delimited file. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
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Date |
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Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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