Sales Gallonage Report

Menu Path: Customer Service $Images\bluerarw.gif$ Reports $Images\bluerarw.gif$ Sales $Images\bluerarw.gif$ Sales Gallonage Report

Purpose

Create a report of gallons sold for tax reporting.

Overview

Use Sales Gallonage Report to output a report of beverage product sales from invoices and credit memos with all units of measure converted to gallons. This report is intended for summarizing gallons of product sold so that the information can be provided to states for tax reporting.

Note Before using this report, use Excise Tax Category Maintenance to set up excise tax categories, and assign products to excise tax categories. Create excise tax categories for all beverage tax groups on which you need to report, such as Beer, Spirits, etc.

You can output the report for all or specific excise tax categories, shipping locations, sales locations, countries, states, territories, order classes, customers, and invoice dates. You can summarize the report by invoice dates or by states. You can also output a summary or detail report. The summary report only lists gallons for each beverage tax group summarized for each customer. The detailed report lists gallons for each invoiced product and the original quantities sold.

Outputting the Report

To output the report:

Select filter options for the report.
Select whether to summarize data by invoice date or state.
Select whether to output a detail or summary report.
Click the Print Options tab.
Select report output and processing options.
Click the Print button in the ribbon to output the report.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Sales Gallonage Report window.
Print	Click this button to output the report.

Select Tab Fields and Buttons

Field or Button	Description
All Excise Tax Categories	Select this check box to include data for all excise tax categories on the report. This check box is selected by default.
Excise Tax Category	Enter an excise tax category for which to include data on the report, or click the Lookup button to select an excise tax category. This field is only available if you clear the All check box.
List (Excise Tax Categories)	Click this button to display Excise Tax Category List, which allows you to select specific excise tax categories for which to include data on the report. This button is only enabled if you clear the All check box. If you click this button and select excise tax categories, the check box to the right of the button is selected.
All Shipping Locations	Select this check box to include data for all shipping locations on the report. This check box is selected by default.
Prefix (Shipping Location)	Enter a shipping location prefix for which to include data on the report, or click the Lookup button to select a shipping location prefix. This field is only enabled if you clear the All Shipping Locations check box.
Name (Shipping Location)	Enter a shipping location name for which to include data on the report, or click the Lookup button to select a shipping location name. This field is only enabled if you clear the All Shipping Locations check box.
List (Shipping Locations)	Click this button to display Location List, which allows you to select specific shipping locations for which to include data on the report. This button is only enabled if you clear the All Shipping Locations check box. If you click this button and select shipping locations, the check box to the right of the button is selected.
All Sales Locations	Select this check box to include data for all sales locations on the report. This check box is selected by default.
Prefix (Sales Location)	Enter a sales location prefix for which to include data on the report, or click the Lookup button to select a sales location prefix. This field is only enabled if you clear the All Sales Locations check box.
Name (Sales Location)	Enter a sales location name for which to include data on the report, or click the Lookup button to select a sales location name. This field is only enabled if you clear the All Sales Locations check box.
List (Sales Location)	Click this button to display Location List, which allows you to select specific sales locations for which to include data on the report. This button is only enabled if you clear the All Sales Locations check box. If you click this button and select sales locations, the check box to the right of the button is selected.
All Countries	Select this check box to include data for all countries on the report. This check box is selected by default.
Country	Enter a country code for which to include data on the report, or click the Lookup button to select a country code.
Name	This field displays the country name associated with the selected country code.
All Ship to States	Select this check box to include data for all states on the report. This check box is selected by default, and is only enabled if you enter a country code in the Country field.
State	Enter a state code for which to include data on the report, or click the Lookup button to select a state code. This field is only enabled if you clear the All Ship to States check box. Note You can only select a state for the country code entered in the Country field.
Name (State)	Enter a state name for which to include data on the report. This field is only enabled if you clear the All Ship to States check box. Note You can only select a state for the country code entered in the Country field.
List (States)	Click this button to display State List, which allows you to select specific states for which to include data on the report. This button is only enabled if you clear the All Ship to States check box. If you click this button, and select states, the check box to the right of the button is selected.
All Territories	Select this check box to include data for all territories on the report. This check box is selected by default.
Territory	Enter a territory for which to include data on the report, or click the Lookup button to select a territory. This field is only enabled if you clear the All Territories check box.
List (Territories)	Click this button to display Territory List, which allows you to select specific territories for which to include data on the report. This button is only enabled if you clear the All Territories check box. If you click this button and select territories, the check box to the right of the button is selected.
All Order Classes	Select this check box to include data for all order classes on the report. This check box is selected by default.
Class	Enter an order class for which to include data on the report, or click the Lookup button to select an order class. This field is only enabled if you clear the All Order Classes check box.
List (Order Classes)	Click this button to display Order Class List, which allows you to select specific order classes for which to include data on the report. This button is only enabled if you clear the All Order Classes check box. If you click this button, and select order classes, the check box to the right of the button is selected.
All Customers	Select this check box to include data for all customers on the report. This check box is selected by default.
Code	Enter a customer code for which to include data on the report, or click the Lookup button to select a customer code. This field is only enabled if you clear the All Customers check box.
Name (Customer)	Enter a customer name for which to include data on the report, or click the Lookup button to select a customer name. This field is only enabled if you clear the All Customers check box.
List (Customers)	Click this button to display Customer List, which allows you to select specific customers for which to include data on the report. This button is only enabled if you clear the All Customers check box. If you click this button and select customers, the check box to the right of the button is selected.
All Dates	Select this check box to include data for all invoice dates on the report. This check box is selected by default.
From Date	Enter an invoice date for which to include data on the report, or click the drop-down arrow to select a date. If you want to include data for a range of dates, enter the first date in the range. This field is only enabled if you clear the All Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field.
To Date	Enter the last date in a range of invoice dates for which to include data on the report, or click the drop-down arrow to select a date. If you want to only include data for a single invoice date, leave this field blank. This field is only enabled if you clear the All Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field.
Summarize by	Select whether to summarize the report by invoice date or state.
Report Output	Select whether to output a detail or summary version of the report.

Print Options Tab Fields and Buttons

Field or Button	Description
Output Option	Select one of the following output options: Screen - Output to a PDF so you can immediately view the report. If you select this option, you cannot output using Scheduling Assistant. File - Output to a PDF, Excel, Access, or delimited file to be stored for later use. If you select this option, specify the file type and either the output folder or file name. Printer - Output to a selected printer. If you select this option, specify a printer in the Printer field and the number of copies to print in the Number of Copies field. Email - Output to your default email application. If you select this option, you are prompted to select recipients for the email, then an email is created with the report attached as a PDF file. Excel - Output directly to Excel. You can specify the location of the Excel application in the Spreadsheet File field in User Profile Maintenance. If you output to Excel, the report may include additional information. If you select this option and select to output to Scheduling Assistant, you are prompted to select recipients for an email, and Scheduling Assistant sends an email with the report attached as an Excel file.
Save Report File	Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Save Access Database File	Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Output File Type	Select whether to output to a PDF, Excel, Access, or delimited (CSV, DAT, or TXT) file. These radio buttons are only available if you select the File radio button.
Specify File Name	Select this check box to specify the file name of the output report. This check box is only available if you select the File radio button.
Output Directory	Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared.
Output File Name	Enter a location and file name for the output report, or click the Lookup button to navigate to and select a location and file name. The file extension of the file name should match the selected output file type. This field is only available if you select the Specify File Name check box.
Excel Format Name	Enter an Excel format name, or click the Lookup button to select an Excel format name. Excel formats can be set up to specify which fields are output to Excel, and the order and sort order of the fields. This field is only available if you select the Excel radio button.
Format Maintenance	Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button.
Save As Type	Click the Lookup button to select whether to save the delimited file as a CSV, DAT, or TXT file. This field is only available if you select the Delimited radio button, and only enabled if the Specify File Name check box is cleared.
Include header	Select this check box to include a row of header information in the exported delimited file, which labels the data. This check box is only available if you select the Delimited radio button.
Delimiter	Enter a comma (,), caret (^), or vertical bar (\|) as a delimiter for the exported delimited file. This field is only available if you select the Delimited radio button.
Enclosing Character	If you want to use single or double quotation marks around data exported to a delimited file, enter ' or " in this field. Even if this field is left blank, text fields that have commas or carriage returns are enclosed in quotes. This field is only available if you select the Delimited radio button.
Printer	Click the Lookup button to select a printer. This field is only available if you select the Printer radio button.
Subject	Enter a subject for the report email. This field is only available if you select the Email radio button. If you leave this field blank, the subject is the report title.
Report File Prefix	Enter a prefix for the report file name. This field is only available if you select the Email radio button.
Add Additional Comments	Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button.
Print Full Heading on All Pages	Select this check box to include the entire heading from the first page of the report on all pages of the report. This check box is cleared by default, and only enabled if you select the Screen, File, Printer, or Email radio button.
Print Title Line on All Pages	Select this check box to include the report title, page number, and printed date/time on all pages of the report. This check box is selected by default and only enabled if you select the Screen, File, Printer, or Email radio button, and if the Print Full Heading on All Pages check box is cleared.
Report Language 1	Enter the first language for the report, or click the Lookup button to select a language.
Report Language 2	Enter the second language for the report, or click the Lookup button to select a language. If you enter a language in this field, the report is printed in this language and the language entered in the Report Language 1 field.
Horizontal Shading	Select this check box to include horizontal shading on alternate lines of the report to make it easier to read report data. This check box is cleared by default, and is only enabled if you select the Screen, File, Printer, or Email radio button.
Collate	Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc.
Horizontal Shading Color	Click the Lookup button to select the color of horizontal shading on the report. This Lookup button is only enabled if you select the Horizontal Shading check box.
Number of Copies	Enter the number of copies of the report to print. This field is only enabled if you select the Printer radio button.
Process	Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen.
Time	Enter the time to output or process, and select AM or PM. These fields are only enabled if the Schedule radio button is selected, and only available if the Once or Every radio button is selected.
Date	Enter the date (or first date) to output or process. This field is only enabled if the Schedule radio button is selected, and only available if the Once or Every radio button is selected.
Task Occurs	Select one of the following options: Once - Output or process at a specified date and time. Every - Output or process on a recurring basis. You can select to output/process at a specific time: every week on specified days after a specified number of days on the first or last day of each month after a specified number of minutes After - Output/process after a specified task is completed. These radio buttons are only enabled if you select the Schedule radio button.
Frequency	Select one of the following: Day of Week - Output or process every week on the selected days. Days - Output or process after a specified number of days, starting on a specified date. Month - Output or process on the first or last day of each month, starting on a specified date. Time - Output or process after a specified number of minutes, starting on a specified date. These radio buttons are only available if you select the Every radio button.
Day of Week	Select the day(s) of the week to output or process. These check boxes are only enabled if you select the Schedule radio button, and select the Every and Day of Week radio buttons.
Repeat Every X Days	Enter a number of days after which to output or process. This field is only available if you select the Days radio button.
Repeat On	Click the Lookup button and select whether to output or process on the first or last day of the month. This field is only available if you select the Month radio button.
Repeat Every X Minutes	Enter a number of minutes after which to output or process. This field is only available if you select the Time radio button.
Triggering Task Id	Click the Lookup button to select a task ID that will trigger the task. This field is only available if the After radio button is selected.
Triggering Task Name	This field displays the name of the triggering task. This field is only available if the After radio button is selected.
Triggering Task Description	This field displays the description of the triggering task. This field is only available if the After radio button is selected.
Task Description	Enter a description of the task. This can help users understand the purpose of a recurring task.
Scheduling Assistant Queue	Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue.
External Email	Select this check box to send an email (outside of Apprise, using SMTP) when the task is completed.
Screen Alert	Select this check box to display an alert when the task is completed.
Internal Email	Select this check box to send an internal Apprise email when the task is completed.
Report Files	This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns: Print - Select the check box in this column to output the report file. Number of Copies - Enter the number of copies of the report file to print. This column is only available if you select the Printer radio button. Report Description - This column displays the description of each report file. Report Filename - This column displays the .rpt file name for each report file. Report Name - This column displays the name of each report file.