Menu Path: Purchasing Reports Purchase Orders Shipment and Container Report
Output a report of shipment and container information.
Use Shipment and Container Report to create a report that lists information about shipments and containers. You can filter the report for a specific location, and by scheduled ship date, scheduled delivery date, shipment status, originating country, and receipt status.
You can output a summary or detail version of the report, and select to include or exclude notes on the report. You can also sort the report by container or shipment.
Note If you output the report to Excel, the report includes additional information, such as the ports for each container.
To generate the report:
Select filter criteria for the report.
Select whether to sort the report by shipment or container.
Select the receipt status of shipments to include on the report.
Select whether to include product and/or lot detail on the report.
Select whether to include shipment notes on the report.
Select whether to only include containers on shipments on the report.
Click the Print Options tab.
Select a process option and output option.
Click the Print button in the ribbon to output the report.
Button |
Description |
Exit |
Click this button to close the Shipment and Container Report window. |
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Click this button to display, output, email, or print the report. |
Field or Button |
Description |
Enter the ship-to location prefix or name to include on the report, or click the Lookup buttons to select a ship-to location prefix or name. |
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Select this check box to include shipments for all scheduled ship dates on the report. This check box is selected by default, and is only enabled if you select the Only show Containers on Shipments check box. |
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Enter a scheduled ship date for which to include shipments on the report, or click the drop-down arrow to select a date. If you want to include shipments for a range of scheduled ship dates, enter the first date in the range. This field is only enabled if you clear the All Scheduled Ship Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last date in a range of scheduled ship dates for which to include shipments on the report, or click the drop-down arrow to select a date. If you want to include shipments for a single scheduled ship date, you can leave this field blank. This field is only enabled if you clear the All Scheduled Ship Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Select this check box to include containers for all demurrage dates on the report. The demurrage date is the last date a container can remain at the port before fees are assessed. This check box is selected by default. |
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Enter the first date in a range of demurrage dates for which to include containers on the report, or click the drop-down arrow to select a date. The demurrage date is the last date a container can remain at the port before fees are assessed. This field is only enabled if you clear the All Demurrage Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last date in a range of demurrage dates for which to include containers on the report, or click the drop-down arrow to select a date. The demurrage date is the last date a container can remain at the port before fees are assessed. This field is only enabled if you clear the All Demurrage Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Select this check box to include containers for all detention dates on the report. The detention date is the last date the container can be kept after delivery before fees are assessed. This check box is selected by default. |
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Enter the first date in a range of detention dates for which to include containers on the report, or click the drop-down arrow to select a date. The detention date is the last date the container can be kept after delivery before fees are assessed. This field is only enabled if you clear the All Detention Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last date in a range of detention dates for which to include containers on the report, or click the drop-down arrow to select a date. The detention date is the last date the container can be kept after delivery before fees are assessed. This field is only enabled if you clear the All Detention Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Select this check box to include shipments for all scheduled delivery dates on the report. This check box is selected by default. |
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Enter a scheduled delivery date for which to include shipments on the report, or click the drop-down arrow to select a date. If you want to include shipments for a range of scheduled delivery dates, enter the first date in the range. This field is only enabled if you clear the All Scheduled Delivery Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Enter the last date in a range of scheduled delivery dates for which to include shipments on the report, or click the drop-down arrow to select a date. If you want to include shipments for a single scheduled delivery date, you can leave this field blank. This field is only enabled if you clear the All Scheduled Delivery Dates check box. If you are outputting the report via Scheduling Assistant, you can select a virtual date for this field. |
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Select this check box to include shipments of all statuses on the report. This check box is selected by default, and is only enabled if you select the Only show Containers on Shipments check box. |
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Enter a shipment status for which to include shipments on the report, or click the Lookup button to select a shipment status. This field is only enabled if you clear the All Shipment Statuses check box. For information on setting up shipment statuses, see Shipment Status Maintenance. |
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Select this check box to include containers of all statuses on the report. This check box is selected by default. |
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Enter a container status for which to include containers on the report, or click the Lookup button to select a container status. This field is only enabled if you clear the All Container Statuses check box. For information on setting up container statuses, see Shipment Status Maintenance. |
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Select this check box to include shipments originating from all countries on the report. This check box is selected by default, and is only enabled if you select the Only show Containers on Shipments check box. |
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Enter an originating country for which to include shipments on the report, or click the Lookup button to select a country. This field is only enabled if you clear the All Originating Countries check box. |
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Select this check box to include all containers on the report. This check box is selected by default, and is only enabled if you select the All Shipments check box. |
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Enter a container to include on the report, or click the Lookup button to select a container. This field is only enabled if you clear the All Containers check box. If you click the Lookup button, you can only select containers for the ship-to location entered in the Ship to Location field. To enter a container quickly, you can type the prefix cnt, followed by a period, then the number. The full container number appears when you press the Tab key if the container exists for the ship-to location entered in the Ship to Location field. Example To enter container number CNT000000056, type cnt.56. |
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Select this check box to include all shipments on the report. This check box is selected by default, and is only enabled if you select the All Containers check box. |
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Enter a shipment to include on the report, or click the Lookup button to select a shipment. This field is only enabled if you clear the All Shipments check box. |
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Select one of the following options for sorting the report.
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Select whether to include shipments that have not been received, have been received, or both that have and have not been received. |
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Select this check box to include product detail on the report. This check box is cleared by default. Note If you output the detail version of the report to Excel, the report includes additional product details, and open amounts are displayed for each line item. |
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Select this check box to include specific lot information on the report, such as quantity and expiration date. This check box is only enabled if you select the Print Detail check box. |
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Select this check box to include shipment and container notes on the report. This check box is cleared by default. |
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Select this check box to only include containers on shipments on the report. This check box is cleared by default. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
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Date |
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Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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