Menu Path: General Ledger Posting and Period Controls Foreign Currency Revaluation
Calculate unrealized currency exchange gain or loss.
Use Foreign Currency Revaluation to calculate the currency exchange gain or loss and create journal entries for accounts payable, accounts receivable, and foreign currency general ledger accounts after currency rates were changed.
Note Options for foreign currency revaluation are set up in Accounts Payable Control Maintenance, Accounts Receivable Control Maintenance, and Account Maintenance. These options allow you to control whether automatic reversing entries are entered for accounts payable, accounts receivable, and account revaluation. If automatic reversing entries are enabled after revaluation was performed, a separate journal entry is created to reverse the foreign exchange balance amount to bring the total amount to zero.
To perform foreign currency revaluation:
Clear any of the check boxes in the Revaluation Options section for revaluation you do not want to perform.
Select the posting periods and years. The exchange rate used for revaluation is based on the last day of the selected period. If that is later than today's date, today's exchange rate is used.
Verify the correct batch is displayed in the Batch # field. If necessary, use the ribbon buttons on the Batch tab to change the batch.
Select a posting option (Manual Post or Direct Post) for the revaluation journal entries.
If you do not want to display transaction detail on the output report, clear the Show Detail check box.
Click the Print Options tab.
Select a process option and output option.
Click the Print button in the ribbon to output the report.
Button |
Description |
Exit |
Click this button to close the Foreign Currency Revaluation window. |
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Click this button to calculate the currency exchange gain or loss. |
Button |
Description |
Select |
Click this button to display Select a New Batch, which allows you to select a previously created batch. |
Open |
Click this button to display Open a New Batch, which allows you to create a new batch. |
Close |
Click this button to display Close A Batch, which allows you to close a batch. |
Edit |
Click this button to display Edit A Batch, which allows you to edit an existing batch. |
Post |
Click this button to display Journal Entry Post, which allows you to post journal entries for the selected batch. |
Field or Button |
Description |
Select this check box to run the foreign currency revaluation for all companies. This check box is selected by default. |
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Click the Lookup button to select a company to run the foreign currency revaluation. This field is only enabled if you clear the All Companies check box. |
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Click the Lookup button to select the posting period for foreign currency revaluation. |
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Click the Lookup button to select the posting year for foreign currency revaluation. |
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Click the Lookup button to select the posting period for reversing journal entries. The Lookup button is only enabled if automatic reversing entries are enabled for accounts payable, accounts receivable, or a specific account. |
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Click the Lookup button to select the posting year for reversing journal entries. The Lookup button is only enabled if automatic reversing entries are enabled for accounts payable, accounts receivable, or a specific account. |
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This field displays the batch number against which the journal entries will be made. The batch number can be used to group journal entries for later reporting or analysis. Use the buttons on the Batch tab in the ribbon to select, open, close, and edit batches. |
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Select this check box if you want to process accounts payable. This check box is selected by default. |
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Select this check box if you want to process accounts receivable. This check box is selected by default. |
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Select this check box if you want to revalue general ledger accounts that are in a currency other than the ledger currency. Note Only accounts that are not set up to use historic rates are revalued. |
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Enter the ledger ID for processing, or click the Lookup button to select a ledger ID. |
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Select a posting option or select to only output a report of what would be posted. |
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Select this check box if you are processing accounts payable and/or accounts receivable and you want to display transaction detail on the report. This check box is selected by default. |
Field or Button |
Description |
Output Option |
Select one of the following output options:
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Save Report File |
Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Save Access Database File |
Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button. |
Output File Type |
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Specify File Name |
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Output Directory |
Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared. |
Output File Name |
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Excel Format Name |
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Format Maintenance |
Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button. |
Save As Type |
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Include header |
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Delimiter |
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Enclosing Character |
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Printer |
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Subject |
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Report File Prefix |
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Add Additional Comments |
Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button. |
Print Full Heading on All Pages |
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Print Title Line on All Pages |
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Report Language 1 |
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Report Language 2 |
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Horizontal Shading |
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Collate |
Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc. |
Horizontal Shading Color |
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Number of Copies |
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Process |
Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen. |
Time |
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Date |
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Task Occurs |
Select one of the following options:
These radio buttons are only enabled if you select the Schedule radio button. |
Frequency |
These radio buttons are only available if you select the Every radio button. |
Day of Week |
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Repeat Every X Days |
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Repeat On |
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Repeat Every X Minutes |
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Triggering Task Id |
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Triggering Task Name |
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Triggering Task Description |
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Task Description |
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Scheduling Assistant Queue |
Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue. |
External Email |
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Screen Alert |
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Internal Email |
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Report Files |
This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns:
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