Inventory Quantity Adjust

Menu Path: Warehouse Management $Images\bluerarw.gif$ Inventory Management $Images\bluerarw.gif$ Inventory Movement and Cost $Images\bluerarw.gif$ Inventory Quantity Adjust

Purpose

Create inventory adjustments for products.

Overview

Use Inventory Quantity Adjust to modify the quantity of a product at its deepest tracking level. A product’s tracking levels are determined in Product Maintenance.

Review the following guidelines before adjusting stock:

You must enter adjustments at the inventory tracking level defined for the product (bin, serial, or lot).
The account resolution sequence for the general ledger posting can be set up in Customer Service Control Maintenance. The default account resolution order is:
- Adjustment code
- Product location
- Location
Inventory is updated after the stock adjustment is entered.

$Images\warning.gif$ There are certain quantity types that can only be updated at the location level, specifically on order, pending, future and WO pending. When any of these is selected, you are allowed to update in whole numbers only, so the unit of measure reverts to the product’s base (stock) unit of measure and cannot be changed. These quantities should only be adjusted after consulting with Apprise Support.

The cost assigned to the adjusted products is dependent on the accounting cost selected for a product’s record in Product Maintenance.

A general ledger transaction is generated only for on-hand stock adjustment, and will always use the deepest tracking level. The general ledger transaction takes place only when Inventory Adjustment Post is run. Adjusting the quantity of a product other than on-hand is used for reporting purposes only.

For more information, see Stock Adjustments Process Flow.

Adjusting Inventory

To adjust the inventory of a product:

Enter a product code or name in the Product Code or Name field. The location of the product displays.
If you want to adjust stock for a different location, enter the location in the Location fields.
Enter the bin/lot/serial number for the product.
Select the type of quantity you want to adjust. For lot-tracked products, you can also adjust the lot expiration date.
Click the Update button in the ribbon.
If you are not adjusting a lot expiration date, enter a positive or negative adjustment quantity in the Qty Adjustment field. If you are adjusting a lot expiration date, enter the new expiration date in the New Expiration Date field.
If you are adjusting on-hand inventory, enter an adjustment code in the Adjustment Code field.
Enter any notes on the adjustment in the Remark field.
Click the OK button in the ribbon. The inventory adjustment is completed.

Ribbon Home Tab Buttons

Button	Description
Exit	Click this button to close the Inventory Quantity Adjust window.
Update	Click this button to make an adjustment for the selected product, location, and quantity type.
OK	Click this button to accept an adjustment. This button is only available after you click the Update button in the ribbon.
Cancel	Click this button to cancel an adjustment. This button is only available after you click the Update button in the ribbon.
First	Click this button to display the first product, location, bin, lot, or serial number. The displayed data depends on the selected Navigate by option.
Prev	Click this button to display the previous product, location, bin, lot, or serial number. The displayed data depends on the selected Navigate by option.
Next	Click this button to display the next product, location, bin, lot, or serial number. The displayed data depends on the selected Navigate by option.
Last	Click this button to display the last product, location, bin, lot, or serial number. The displayed data depends on the selected Navigate by option.
Order Allocation Management	Click this button to display Order Allocation Management, which allows you to reallocate products to other sales orders when there is not enough available inventory to satisfy all orders. Note If you enter a product and location before clicking this button, you can immediately view backorders for the product and location.

General Tab Fields and Buttons

Field or Button	Description
Product Code	Enter a product code for which you want to make an adjustment, or click the Lookup button to select a product code. For information on products, see Product Code and Name.
Name	Enter a product name for which you want to make an adjustment, or click the Lookup button to select a product name. For information on products, see Product Code and Name.
Location	Enter a location prefix or name for which you want to make an adjustment, or click one of the Lookup buttons to select a location prefix or name.
Bin	Enter a bin for which you want to make an adjustment, or click the Lookup button to select a bin.
Inventory	Click this button to select a bin for which you want to make an adjustment from a list of bins in which the product currently is or previously was stored.
Primary Pick Bin	Click this button to make the selected bin the primary pick bin for the selected product and location. This button is only available after you select a product.
Lot	Enter a lot number for which you want to make an adjustment, or click the Lookup button to select a lot number. NOTE The Lookup window only displays lots that are available in the selected bin. To select a lot from a list of all lots, click the button. This field is only available for products tracked by lot. Lot tracking is set up for products in Product Maintenance.
Serial #	Enter a serial number for which you want to make an adjustment, or click the Lookup button to select a serial number. This field is only available for products tracked by serial number. Serial number tracking is set up for products in Product Maintenance.
Quantity Type	Select a quantity type for which you want to make an adjustment. For lot-tracked products, you can also select to adjust the lot expiration date.
Current Qty	This field displays the current stock of the selected product.
Qty Adjustment	Enter the number by which you want to increase or decrease current stock. A positive number increases current stock, while a negative number decreases the current stock. Note If you enter a negative stock adjustment that reduces the on-hand quantity of a bin and/or lot below the allocated quantity of the bin and/or lot, the Error dialog box appears, and informs you that you cannot make the adjustment. When you click the OK button in this dialog box, a Stock Alert Report displays to inform you of the sales orders that would not be fulfilled.
U/M Calc	Click this button to display Unit of Measure Calculator, which allows you to calculate equivalent quantities of two different units of measure.
Adjustment Code	Enter an adjustment code, or click the Lookup button to select an adjustment code. This code is used when determining which general ledger accounts are modified. Adjustment codes are defined and maintained in Inventory Adjustment Code Maintenance. This field is only available if the On-hand radio button is selected.
Short Description	This field displays the short description of the selected adjustment code. This field is only available if the On-hand radio button is selected.
Current Expiration Date	This field displays the current expiration date of the selected lot.
New Expiration Date	Enter a new expiration date for a selected lot, or click the drop-down arrow to select an expiration date. This field is only available for the following types of products: lot-tracked and the lot does not exist lot-tracked and you selected the Lot Expiration radio button serial number-tracked, catch weight and the serial number does not exist
Weight Remaining	This field displays the weight remaining.
Weight Remaining Adjustment	Enter a weight remaining adjustment.
Remark	Enter a remark for the adjustment.
Navigate by	Select the tracking level by which you want to navigate, using the First, Prev, Next, and Last buttons in the ribbon. You can select to navigate by product, location, bin, lot, or serial number. Note If you select an option other than Product, you must enter a product before you can navigate with the ribbon buttons.

Print Options Tab Fields and Buttons

Use this tab to select report output options for the Stock Alert Report. This report is only output if you enter a negative stock adjustment that reduces the on-hand quantity of a bin and/or lot below the allocated quantity of the bin and/or lot.

Field or Button	Description
Output Option	Select one of the following output options: Screen - Output to a PDF so you can immediately view the report. If you select this option, you cannot output using Scheduling Assistant. File - Output to a PDF, Excel, Access, or delimited file to be stored for later use. If you select this option, specify the file type and either the output folder or file name. Printer - Output to a selected printer. If you select this option, specify a printer in the Printer field and the number of copies to print in the Number of Copies field. Email - Output to your default email application. If you select this option, you are prompted to select recipients for the email, then an email is created with the report attached as a PDF file. Excel - Output directly to Excel. You can specify the location of the Excel application in the Spreadsheet File field in User Profile Maintenance. If you output to Excel, the report may include additional information. If you select this option and select to output to Scheduling Assistant, you are prompted to select recipients for an email, and Scheduling Assistant sends an email with the report attached as an Excel file.
Save Report File	Select this check box to save the Crystal Reports report (.rpt) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the report file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Save Access Database File	Select this check box to save the Access database (.mdb) file for the report to the folder entered in the Report Working Directory field for your user ID in User Profile Maintenance. You can use the Access database file to customize the report. For more information, see Crystal Reports FAQ. This check box is only available if you select the Screen radio button.
Output File Type	Select whether to output to a PDF, Excel, Access, or delimited (CSV, DAT, or TXT) file. These radio buttons are only available if you select the File radio button.
Specify File Name	Select this check box to specify the file name of the output report. This check box is only available if you select the File radio button.
Output Directory	Enter the location for the output report, or click the Lookup button to navigate to and select a location. This field is only available if the Specify File Name check box is cleared.
Output File Name	Enter a location and file name for the output report, or click the Lookup button to navigate to and select a location and file name. The file extension of the file name should match the selected output file type. This field is only available if you select the Specify File Name check box.
Excel Format Name	Enter an Excel format name, or click the Lookup button to select an Excel format name. Excel formats can be set up to specify which fields are output to Excel, and the order and sort order of the fields. This field is only available if you select the Excel radio button.
Format Maintenance	Click this button to display Excel Format Maintenance, which allows you to set up Excel formats. This button is only available if you select the Excel radio button.
Save As Type	Click the Lookup button to select whether to save the delimited file as a CSV, DAT, or TXT file. This field is only available if you select the Delimited radio button, and only enabled if the Specify File Name check box is cleared.
Include header	Select this check box to include a row of header information in the exported delimited file, which labels the data. This check box is only available if you select the Delimited radio button.
Delimiter	Enter a comma (,), caret (^), or vertical bar (\|) as a delimiter for the exported delimited file. This field is only available if you select the Delimited radio button.
Enclosing Character	If you want to use single or double quotation marks around data exported to a delimited file, enter ' or " in this field. Even if this field is left blank, text fields that have commas or carriage returns are enclosed in quotes. This field is only available if you select the Delimited radio button.
Printer	Click the Lookup button to select a printer. This field is only available if you select the Printer radio button.
Subject	Enter a subject for the report email. This field is only available if you select the Email radio button. If you leave this field blank, the subject is the report title.
Report File Prefix	Enter a prefix for the report file name. This field is only available if you select the Email radio button.
Add Additional Comments	Select this check box if you want to include additional comments with the emailed report. If you select this check box, the Additional Comments window appears after you click the Print button in the ribbon, and allows you to enter the comments. This check box is only available if you select the Email radio button.
Print Full Heading on All Pages	Select this check box to include the entire heading from the first page of the report on all pages of the report. This check box is cleared by default, and only enabled if you select the Screen, File, Printer, or Email radio button.
Print Title Line on All Pages	Select this check box to include the report title, page number, and printed date/time on all pages of the report. This check box is selected by default and only enabled if you select the Screen, File, Printer, or Email radio button, and if the Print Full Heading on All Pages check box is cleared.
Report Language 1	Enter the first language for the report, or click the Lookup button to select a language.
Report Language 2	Enter the second language for the report, or click the Lookup button to select a language. If you enter a language in this field, the report is printed in this language and the language entered in the Report Language 1 field.
Horizontal Shading	Select this check box to include horizontal shading on alternate lines of the report to make it easier to read report data. This check box is cleared by default, and is only enabled if you select the Screen, File, Printer, or Email radio button.
Collate	Select this check box to collate the printed copies of the report (if you are printing multiple copies of the report). This check box is cleared by default, and is only enabled if you select the Printer radio button and enter a value greater than 1 in the Number of Copies field. Example You are printing five copies of a 20 page report to distribute to five different people. Leave this check box selected, so that pages 1-20 of the first copy prints, then pages 1-20 of the second copy, etc. If you clear this check box, five copies of page 1 prints, then five copies of page 2, etc.
Horizontal Shading Color	Click the Lookup button to select the color of horizontal shading on the report. This Lookup button is only enabled if you select the Horizontal Shading check box.
Number of Copies	Enter the number of copies of the report to print. This field is only enabled if you select the Printer radio button.
Process	Select whether the task is run now or run by Scheduling Assistant. If you select the Schedule radio button, you can specify when the task occurs, and optionally set up an alert to be created when the task completes. These radio buttons are only enabled if the Disable Scheduling Assistant check box is cleared for your user ID in User Profile Maintenance. Note If you select the Schedule radio button, you cannot output to the screen.
Time	Enter the time to output or process, and select AM or PM. These fields are only enabled if the Schedule radio button is selected, and only available if the Once or Every radio button is selected.
Date	Enter the date (or first date) to output or process. This field is only enabled if the Schedule radio button is selected, and only available if the Once or Every radio button is selected.
Task Occurs	Select one of the following options: Once - Output or process at a specified date and time. Every - Output or process on a recurring basis. You can select to output/process at a specific time: every week on specified days after a specified number of days on the first or last day of each month after a specified number of minutes After - Output/process after a specified task is completed. These radio buttons are only enabled if you select the Schedule radio button.
Frequency	Select one of the following: Day of Week - Output or process every week on the selected days. Days - Output or process after a specified number of days, starting on a specified date. Month - Output or process on the first or last day of each month, starting on a specified date. Time - Output or process after a specified number of minutes, starting on a specified date. These radio buttons are only available if you select the Every radio button.
Day of Week	Select the day(s) of the week to output or process. These check boxes are only enabled if you select the Schedule radio button, and select the Every and Day of Week radio buttons.
Repeat Every X Days	Enter a number of days after which to output or process. This field is only available if you select the Days radio button.
Repeat On	Click the Lookup button and select whether to output or process on the first or last day of the month. This field is only available if you select the Month radio button.
Repeat Every X Minutes	Enter a number of minutes after which to output or process. This field is only available if you select the Time radio button.
Triggering Task Id	Click the Lookup button to select a task ID that will trigger the task. This field is only available if the After radio button is selected.
Triggering Task Name	This field displays the name of the triggering task. This field is only available if the After radio button is selected.
Triggering Task Description	This field displays the description of the triggering task. This field is only available if the After radio button is selected.
Task Description	Enter a description of the task. This can help users understand the purpose of a recurring task.
Scheduling Assistant Queue	Enter an active Scheduling Assistant queue for the task, or click the Lookup button to select a Scheduling Assistant queue. This defaults to the default queue for your user ID. This field is only enabled if you select the Schedule radio button, and you are assigned to a queue other than the Default queue.
External Email	Select this check box to send an email (outside of Apprise, using SMTP) when the task is completed.
Screen Alert	Select this check box to display an alert when the task is completed.
Internal Email	Select this check box to send an internal Apprise email when the task is completed.
Report Files	This grid displays report files set up for the report, and is only available if report files are set up for the program in Report File Maintenance. This grid includes the following columns: Print - Select the check box in this column to output the report file. Number of Copies - Enter the number of copies of the report file to print. This column is only available if you select the Printer radio button. Report Description - This column displays the description of each report file. Report Filename - This column displays the .rpt file name for each report file. Report Name - This column displays the name of each report file.